How does XPOSRE organize a delivery?

Every job is delivered organized, not as one folder of photos: by day and part of the program, with headshots, group photos and video in their own folders, set up the way you'll use them. The folders are agreed with you before the event.

Can we get photos during the event?

Yes. On multi-day programs we can send selected photos during the event, on a best-effort basis. Same-day delivery is possible, at an added cost.

Can we choose how the photos are delivered?

Yes. Tell us how your team works and we set the delivery up around it, including the folders and how you download them.

What Should an Event Photo Delivery Look Like?

Updated October 26, 2026

XPOSRE's planning guide: a good delivery is organized the way your team will use it, not one folder of photos. Expect folders by day and by part of the program, with headshots, group photos, sponsors and video kept apart, a small set of picks during the event for social media, and download links that still work when your team gets to them.

[ What to weigh ]Decision criteria

Sorted by day and part of the program

Day 1, Day 2, then the keynote, the breakouts, the reception. Your comms team finds the session it needs without scrolling through the whole event.

Headshots in their own folder

Attendees ask for their headshot days later. A separate headshot folder means you can find and forward one in seconds.

Group photos and sponsors apart

Group photos often go out the same afternoon, and sponsors want proof of their moment. Keeping both separate makes them easy to send on.

Picks during the event

On multi-day programs, ask for selected photos during the event, on a best-effort basis for social media and the event app. Same-day delivery is possible, at an added cost.

Links that still work

Download links can expire, and some company networks block file-sharing sites. Ask how long the links stay live and check one opens on your network before the event.

RAW or unedited files

Some teams want the unedited files for their own editors. If you do, say so before the event so it's part of the plan.

[ Compared ]One folder of photos, or a structured delivery

XPOSRE Media planning guide: what a structured event photo delivery includes
	One folder of photos	A structured delivery
Finding the keynote	Scroll through everything	Open Day 1, then Keynote
An attendee's headshot	Search by face	Open Headshots
Social posts during the event	Wait for the full set	Picks each evening, on a best-effort basis
Video	Mixed in, or sent separately with no labels	Its own folder
Handing to the client or sponsors	Re-sort it yourself first	Forward the folder

[ In practice ]Two deliveries we've made

A three-day healthcare program in Downtown Miami: highlights every night, group photos the same afternoon, video B-roll for the client's editors, then a final delivery in four folders: Headshots, Day 1, Day 2 and Day 3. See the case study.
A five-day sales kickoff for 350 attendees: twenty social picks every night and one gallery filled in day by day, so the agency's team could pull photos while the event was still running. See the case study.

See conference photography for how coverage is planned, or request a quote.

What should an event photo delivery look like?