[ Where we work ]

New York City event photographer for conferences and trade shows

Trade shows at the Javits Center, conferences in Midtown ballrooms, launches in Hudson Yards and downtown venues.

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Keynote speaker on a large conference stage in front of a giant screen with her portrait and talk title

[ Companies whose events we've photographed ]

  • Totango
  • Deloitte
  • Van Cleef & Arpels
  • Kantar Media
  • Redis
  • impact.com
  • Comcast
  • HP
  • RIMOWA
  • Momentus Technologies
  • AssetWorks
  • Sunseeker
  • Duke University
  • LeverX
  • David Yurman
  • MSC Cruises
  • Marc Jacobs
  • Acra Lending
  • Rooftop Cinema Club
  • Perkins&Will
  • Fordham University
  • Ann Sacks
  • Hiveon
  • Case Western Reserve University
  • SMU
  • bit.io
  • Lupus Foundation of America
  • Noerr

New York events run on tight schedules and tighter buildings: security desks, loading docks, union show floors and venues booked back to back. Your programs are usually spread across Midtown, downtown and Brooklyn in the same week, with guests flying in from everywhere. The coverage plan is built around all of that.

What clients say

Just taken a look at the photos sent so far and they are amazing. Great job!
— Event lead, global media summit
“[Your photographers] were both fantastic and captured our event perfectly. The photos are a HUGE hit and everyone just LOVES them.”
Organizer, food-industry conference
“You did a great job with everything at that event, and we want to know if you are available for another event soon.”
Venue events team
“[Our photographer] was extremely professional and communicative… arrived early to set up, and got all the shots I hoped for, and more… never intrusive or disruptive.”
Event client

Events we cover in New York

01Conferences
Hotel ballroom set for a working conference session, with attendees at long tables facing the stage
02Trade shows
Visitors at a red-walled booth on the show floor
03Kickoffs & forums
Two panelists on stage below a large title screen
04Galas and dinners
Banquet room full of round tables with pink uplighting
  • Conferences and conventions, from one-day meetings to multi-day programs
  • Industry trade shows and exhibitor booths
  • Media, finance and technology summits
  • Product launches, awards nights and company galas
Exhibitor team posing at their booth on a trade-show floor
Attendee trying a VR headset demo at an exhibitor table
Two people in conversation at a trade-show booth

[ Hudson Yards ]Trade shows at the Javits Center

The Javits Center's campus spans six city blocks along the Hudson River in Hudson Yards. Exhibitors need two kinds of photos: the booth on its own before the doors open, and the booth at work once the floor is busy. Hiring your own photographer for a Javits show usually means registering them with show management as your contractor, with a certificate of insurance, before the show opens; we handle that with you. See trade-show and exhibitor photography.

Exhibiting at the Javits Center?

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Lower Manhattan skyline at blue hour seen across the East River from DUMBO, Brooklyn, with One World Trade Center and Pier 17 lit up
New York · After the sessions

Conferences by day, receptions by night

Keynotes and breakouts in Midtown ballrooms during the day, then dinners, rooftop receptions and harbor cruises once the city lights up. Bright ballrooms, dark rooftops and night skylines within a few hours, and the coverage plan covers all three. See conference photography and corporate event photography.

[ Venues ]Where New York events happen

01Midtown and Hudson Yards

The Javits Center for trade shows and conventions, and the big Midtown hotels for multi-day conferences, general sessions and award dinners.

  • Javits Center
  • New York Hilton Midtown
  • New York Marriott Marquis
  • Sheraton New York Times Square
  • Gotham Hall

02Chelsea and the Hudson piers

Launches, galas and receptions in open, flexible venues along the river.

  • Pier Sixty at Chelsea Piers
  • The Glasshouses
  • Pier 36

03Lower Manhattan

Financial-industry events, galas and rooftop receptions downtown.

  • Cipriani Wall Street
  • Pier 17

04Brooklyn

Company parties, brand events and summits in converted industrial spaces with skyline views.

  • Brooklyn Navy Yard
  • Duggal Greenhouse

[ Planning ]New York tips from behind the camera

  • Get the crew on the list early. Most Manhattan venues and office buildings want a certificate of insurance naming them, plus a vendor list for the security desk, days before the event. Javits shows usually want outside photographers registered as your contractor. Miss it and your photographer spends the opening keynote in the lobby.
  • Check the city-wide weeks before you pick dates. UN General Assembly week in late September, Fashion Week in February and September, NRF's Big Show at Javits in January, Advertising Week in October and the marathon in early November fill hotels, venues and streets at the same time. Avoid them or book everything early.
  • Take your guests out, and bring the camera. A Broadway show, a harbor cruise past the Statue of Liberty, a rooftop reception with the skyline behind, a food walk through Chelsea Market: the outings are often the best moments of the trip, and the ones nobody photographs. Add them to the coverage.
  • Give guests something to do between sessions. A headshot lounge, where guests get a free professional photo for LinkedIn, is often the busiest corner of a conference. Set it up near the coffee, and sponsor it if you like.
  • Days and nights across town. Sessions in Midtown, dinner in Chelsea, an after-party in Brooklyn: two photographers cover both at once, or one schedule is planned around the subway ride.
Attendees checking in at a registration desk in a hotel foyerOn the list
Attendees laughing together at a table during a breakout sessionBetween sessions
Guests laughing and dancing under purple light at an evening partyAfter hours

Planning a New York event? Let's plan the coverage.

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[ How we work ]What you get

Planned before the doors open

Shot list and schedule agreed with you from your run of show.

One point of contact

The same person from quote to delivery.

The right size team

As many photographers and videographers as the program needs.

Selects every evening

On multi-day events, a set of selected photos each evening for social media.

Insured for your venue

A certificate of insurance for your venue, building or company, sent before the event.

Edited in-house, delivered organized

Every usable image, checked before it reaches you, sorted by day and part of the program, on a timeline agreed before the event.

[ Services ]What we cover in New York City

[ Venue notes ]Venue facts for planners

XPOSRE Media venue notes for New York City, with sources
VenueFactSource and date checked
Javits CenterHudson Yards, Manhattan Campus: Six city blocks along Manhattan's Hudson River (venue's own description) javitscenter.com/plan/spaces-campus, checked October 26, 2026
Neighborhood: Hudson Yards (venue's own description) javitscenter.com/, checked October 26, 2026
Loading: 74 covered loading docks, a four-level truck marshaling facility and drive-in ramps to each exhibit floor javitscenter.com/exhibit, checked October 26, 2026
Labor: Union-represented carpenters, electricians, plumbers, freight handlers and cleaning crews, hired through the venue javitscenter.com/exhibit, checked October 26, 2026
Catering: Cultivated, the venue's exclusive in-house catering team javitscenter.com/exhibit, checked October 26, 2026
Deliveries: No deliveries before the contracted move-in date; event deliveries go to 369 12th Avenue and are received by the show's general service contractor Javits Operational Policies & Guidelines (PDF), checked October 26, 2026

[ Gallery ]From the room

Award winner kneeling on stage in front of a giant screen during a company awards show
Awards nightCorporate event · Main stage
Speaker at a clear podium with purple stage lighting
KeynoteConference · Main stage
Attendees in wireless headphones listening to a session
Silent sessionConference · Breakout
Full classroom-style session with attendees at laptops
Working sessionConference · Breakout
Attendee filming the stage on a phone from the audience
From the audienceConference · General session
Three guests pointing at the camera in front of a step-and-repeat
Red carpetCorporate event · Arrivals
Guests tasting wine at a long table during a hosted tasting session
Hosted tastingCorporate event · Hospitality
Attendees playing a team hoop game during a sales kickoff
Team challengeSales kickoff · Activation
Panelist speaking into a microphone between two other panelists
Panel discussionConference · Panel

[ FAQ ]Questions planners ask

Who photographs NYC events?
An experienced photographer from the XPOSRE team, briefed on your program.
Do you cover all five boroughs?
Yes: Manhattan, Brooklyn, Queens, the Bronx and Staten Island, and the rest of the metro area.
Can your photographer get into a Javits show as our vendor?
Yes. We register as your exhibitor-appointed contractor with show management and send the certificate of insurance they ask for, well before the show opens.
How far ahead should we book?
As soon as your dates are set. Fall and early winter are the busiest months, and UN week in September fills the city first. Short-notice events are sometimes possible, so ask.
Do you charge for travel or parking in New York City?
Parking for our team is either provided by you or the venue, or added to the quote. Any travel costs are listed in the quote too, so there are no surprises.
Can we get photos the same day?
Yes. Same-day delivery is possible, at an added cost. Tell us when you need the photos and we plan the editing around it.
Can you cover two venues on the same day?
Yes. With two photographers both venues are covered at once; with one, the schedule is planned around the travel time between them.
Do you also film the event?
Yes. Video is filmed by a dedicated videographer from our team, working alongside the photographer. Choose from highlight films, short social clips, session recordings, interviews and testimonials, and exhibitor and sponsor videos. Edits within 24 hours are available, at an added cost. See event videography.
Can you provide a certificate of insurance for the venue or building?
Yes. We're insured and send a certificate of insurance (COI) for your venue or company before the event.
Can we use the photos in our marketing?
Yes. Every event includes a license for your organization to use the photos in its marketing, PR and social media. If you need full or exclusive rights, tell us and we'll include them in the quote.
How is pricing set?
Each event is quoted on hours of coverage, the number of photographers, and video if you want it. Send the date, venue and hours and we reply with a quote.

Tell us about your event

The date, venue and hours are enough to start. We reply with a quote and any questions we have.

Request a quote